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What are Google Apps?

Google Apps are a range of communication and collaboration applications. There are several component apps in the suite.

You need to use your Google student email to communicate with the University. All module announcements and emails sent by your tutor will go to your student email, so if you’re not checking it, you’re missing important info. Our guides (below) help you to use your student email, upload and share files via Google Drive, and more.

Student Email - Gmail

View student email on a PC / Mac (with video)

Watch our video or read a written guide (below).

1. Log in to MyBeckett with your Username and Password.

2. Locate Student Email on the Get Started tab. This tab appears for the first six weeks of your course. After that, you can find Student Email on the IT Support tab.

3. Click My Info to find your username (which is also your email address.) You need this to log in, so copy it to clipboard or remember it. Then click Close Info.

4. Click Email.

5. Paste the username you copied from My Info (e.g. into the username box, then click Next.

Gmail enter your username

6. Enter your password, then click Sign in.

Gmail login enter password

7. For more info about Gmail, please visit Google's official support and guides website.

Set up student email on an iOS mobile device (native app)

If you'd prefer to use the GMail app, please see our other guide.

1. Tap Settings.

2. Tap Mail, Contacts, Calendars.

3. Tap Add Account.

4. Tap Google.

5. Enter your username e.g. and your password. Tap Sign in.

6. You'll be asked if you want to allow iOS to access your Google account. Tap Allow.

7. Choose which Google services to sync with your device. We recommend Mail as a minimum. Click Save.

8. Open the Mail app. Your mail downloads to your device.

If you're having trouble using the native mail app, please follow our guide to setting up the Gmail app.

Set up student email on an iOS mobile device (Gmail app)

If you'd prefer to use the native app, please see our other guide.

1. If you don’t have the Gmail app, download it from the App Store.

2. Once it's downloaded, tap the Gmail icon.

3. Choose a Gmail account you've added to the device, or tap Add account.

4. Enter your username e.g. and your password. Then tap Sign in.

5. Check the circle to the right of your name is blue (if it isn’t, swipe the circle right). Then tap Done (top left of screen).

6. You can turn off or remove accounts. To turn off an account, swipe the blue circle to the left, this changes the colour to white. To remove an account, click Edit (top right of screen) then tap Remove. Tap Remove again to confirm.

Set up student email on an Android Mobile Device

1. If you don’t have the Gmail app, download it from the Google Play Store.

2. Once it's downloaded, tap the Gmail icon.

3. Tap Add an email address.

4. Select Google, then tap NEXT.

5. Enter your username e.g. and tap NEXT.

6. Enter your password and tap NEXT.

7. You must agree to the Terms of Service and Privacy Policy. If you agree, tap ACCEPT 

8. Tap the Gmail app icon to open it. Check the icon to the left of your name is green, then tap TAKE ME TO GMAIL.

9. Your inbox opens.

Forward your student email to another account

To forward all of your student emails e.g. to a personal or work account, please:

1. Log in to your student email account on a PC or Mac.

2. Click the Gear icon (top right of screen) and click Settings.

Gmail forward click gear icon

3. Click Forwarding and POP/IMAP.

Gmail forward - add a forwarding address

4. Click Add a forwarding address and enter the address you'd like your email forwarded to.

Gmail enter forwarding address

5. Click Next, then click Proceed.

Click Proceed

6. A message appears stating A confirmation code has been sent to verify permission. Click OK.

Click Ok

7. Log in to the email account you're forwarding emails to. Find the email from Leeds Beckett University and click the verification link to confirm your forwarding address. You'll see a Confirmation Success message.

8. Return to the Forwarding settings in your student email. Click on Forward a copy of incoming mail to, select the forwarding address and keep Leeds Beckett University - Students Mail's copy in the Inbox.

Select your new forwarding address

Leaving? Take your emails with you

After you graduate, you'll permanently lose access to your student email account and emails (unless you've been forwarding copies to another account.)

Please transfer your student emails to an alternative Microsoft based account as soon as possible. You can't get them back once you've left.

The simplest method is via an Outlook or Hotmail email account. If you don't have one,please create one. If you do have one, ignore steps 1-3 and go straight to step 4.

1. Create an account, via the Microsoft account creation page.

2. Click Or get a new email address.

3. Ensure it's an Outlook or Hotmail address. The process doesn't work with other accounts.


4. When you've created an / account, log in to it.

5. At the top right of the screen, click the cog  then click Options.

6. Under the left headings click Accounts, then Connected Accounts.

7. Under 'Add a connected account' click Gmail, then OK.

8. Type the username of your student Gmail account e.g., then enter your password and click Accept.

9. You're advised the import process has started. Ignore the option Want to receive new emails that arrive in. Your student email account is permanently closed after you've graduated, so there's no point getting new emails.

10. Click Close

11. An indicator at the top of the screen shows the import progress.

12. When the process finishes (it takes at least an hour - you can log out while you wait) your student email appears on the left under Categories. Select it and choose View: All at the top of your emails.

13. Use the search function (top left) or the controls at the bottom of the page to navigate if needed.

Student timetable

View your timetable on a PC / Mac or a mobile device

Please view the University's Timetabling website for student timetable guides and info.

Google Apps - Drive, Docs, Hangouts, YouTube

Leaving? Take your Google Apps data with you (Google Takeout)

What is it?

Google Takeout allows graduating students to download an archive of their data from Leeds Beckett Google Apps including Contacts, Calendar, Docs and YouTube videos.

Does this include my email?

It does, but in the .MBOX format, which has limited use and is therefore not recommended. Please view our Leaving? Take your emails with you guide (on this page) for a better solution. Please transfer your email separately using this process before using Google Takeout.

Why do I need to do it?

After you finish your course, you permanently lose access to your University Google Apps account, so you can't access your email, docs and videos. If you don't take it with you, it's gone.

When should I do it?

Just after you finish your last piece of work / exam.

How do I do it?

You need to download an archive by telling Google which data you want to include. Tick the boxes of everything you want to archive, then click Next and follow the on screen instructions. 

Google Drive - upload, share and collaborate

For help using Google Drive, please visit Google's official support and guides website.

Google Docs, Sheets and Slides

Google Docs, Sheets and Slides are collaboration tools.

  • You can create and share documents, spreadsheets and presentations without the need for office software on your computer.

  • You need an internet connection to share and collaborate, but you can work on docs offline e.g. on a mobile device and sync them when you next get a connection.

  • You can invite other Leeds Beckett students to work on the doc at the same time and comment on their contributions. They can comment on your contributions.

  • When your doc is complete you can make it available as a web page, email it as an attachment or save it to your desktop. 

  • Upload Word / Excel / PowerPoint documents to Google Drive and they'll automatically be converted into Google Doc format.

  • To find out if Google Docs is an acceptable submission format for your assignment, please ask your module tutor. Don't worry if you've already used it. You could write your assignment in Google Docs, save it to your desktop as a Word file and submit it to Turnitin.

  • For more help using Google Docs, Sheets or Slides, visit Google's official support and guides website.

Google Hangouts - send messages and make video calls

For help using Google Hangouts, please visit Google's official support and guides website.

YouTube – upload and share videos


We recommend to tutors that if assignments require a video submission, students should upload the video to their student YouTube account and submit the URL, rather than upload the video directly to MyBeckett.

The instructions provided by your tutor may vary. You may be asked to upload a URL to an assignment within your module, or you may be asked to share the video directly.

This guide shows you how to share directly. If you need to submit to a module assignment, get the video URL once it’s been uploaded and paste it into the submission description when you submit the assignment. Please view our Assignments - submit a Blackboard assignment guide for more info.

Record / transfer your video

Once you've recorded a video with a smartphone, tablet or video camera, you need to transfer it to a computer and upload it to YouTube. Instructions are provided below:

  • Apple devices guide.

  • Android and Windows Mobile devices: Connect your phone to your computer with a USB cable and copy the files across.

  • Digital video camera: Connect your camera to your computer with a USB cable and copy the files across.

Upload your video

1. With the video on your computer, navigate to YouTube.

2. Click Sign in (top right of screen).

3. Enter your username e.g. and password, then click Sign In.

4. Click Upload (top right).

5. Click Select files to upload or drag and drop your video to that area. Make sure you select Unlisted from the drop-down menu so that only people with a link can view it.

6. Upload time is dependent on file size. Large files take longer to upload. While the video uploads, you can edit the Title and Description.

7. When you're finished, click Done. You'll see the video manager. To return to editing, click the Edit button next to your video. To get your video's URL, click the video title in the Video Manager. Your video opens.

8. Copy the URL from your browser and share this with anyone who needs to view your video. This is the URL you need to submit to Blackboard assignments if your tutor has asked you to submit a video.

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