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Research and PhD Support

Upload your accepted manuscript

Your journal article or conference proceeding is accepted for publication

Log in to Symplectic Elements:

Log-in to symplectic

Click this button and follow the instructions:

Accepted for Publication - Deposit your work

Choose your output type and complete the Essential Information (Title, Authors, Journal, Date of acceptance) 


Upload your final accepted manuscript as a PDF (or Word document), choose Accepted version as File version:

Click  to complete the process

The Research Services Team will check publisher policies and make your paper available via the Leeds Beckett Repository at the right time

REF 2021 key information

How to comply with REF 2021

From 1 April 2016 the REF 2021 Open Access policy will require that Leeds Beckett researchers deposit their final accepted version of journal articles and conference proceedings with an ISSN in Symplectic (in order to be saved in the Leeds Beckett Repository) as soon after the point of acceptance as possible, and no later than three months after the date of acceptance.

Types of publication this applies to:

  • The requirement applies only to journal articles and conference proceedings with an International Standard Serial Number (ISSN) 
  • It will not apply to monographs, book chapters, other long-form publications, working papers, creative or practice-based research outputs, or data (although you are still encouraged to deposit these in the Repository)

Open Access requirements: FAQ

What is the Open Access policy for the next REF?

From 1st April 2016 journal articles and conference proceedings (with an ISSN) must be deposited in an institutional repository at the point of acceptance, as mandated by HEFCE.

The output must be deposited within three months of the date of acceptance. Embargo periods and exceptions apply where necessary. This is Green Open Access.

If you have published via the Gold Open Access route (where you have paid an Article Processing Charge to make your publication immediately available for free on the journal website) then you should still update the record and upload the published version to Symplectic as soon as it becomes available..

For more information see these FAQ from HEFCE or contact us.


What is the Open Access policy at Leeds Beckett?

Academic staff should add the bibliographic data relating to all forms of their published outputs to their Symplectic Elements account.

The full text of the author's accepted version of journal articles and conference proceedings must be uploaded within three months of acceptance by the publisher. This applies both where the lead author is a Leeds Beckett member of staff, and also where a Leeds Beckett member of staff is the co-author of an article with colleagues working elsewhere.

For more help contact us.

What is my accepted manuscript?

Your 'accepted manuscript', sometimes referred to as your 'author accepted manuscript', 'final author version', 'final author manuscript', or ‘final manuscript’ is the version of your work which:

  • has been accepted for publication
  • has been peer-reviewed
  • but has not yet had the publisher's layout and typesetting applied

This can often be a Word version of your publication. Most publishers allow this (and only this) version to be made available from an open access repository after any embargo period has passed. 

Your uploaded final accepted manuscript will be checked for any embargoes, copyright or publisher restrictions by the Research Services team before it is made live in the Leeds Beckett Repository.

The final accepted manuscript is the version that must be uploaded to the Leeds Beckett Repository via Symplectic at acceptance to be eligible for submission to the next REF. The final published PDF (the final version that appears on the Publisher's website) cannot be uploaded to for this purpose.

For more information, see our webpages on Open Access or contact us

Does my funder have an Open Access policy?

Many funding bodies now insist that scholarly work arising from their funding be made Open Access (OA). Funder policy information is available from SHERPA/JULIET and on our Open Access webpage. Contact the University Research Office (URO) for specific advice.

Meet the Research Services team

Amy Campbell, Jennifer Bayjoo & Lucy Clark

Contact us

0113 812 4731