The Library

Research and PhD Support

Uploading your accepted manuscript

Your journal article or conference proceeding is accepted for publication

Log in to Symplectic Elements:

Log-in to symplectic

Click this button and follow the instructions:

Accepted for Publication - Deposit your work

 

Click the relevant button for your output type and input the Essential Information

If your output was derived from a grant link it here (if not listed please contact us).

Upload your final manuscript that was accepted for publication to the repository (word.doc / word.docx):

Click  to complete the process

The Library will check publisher policies and make your paper available via the Leeds Beckett Repository at the right time

How do I comply with the HEFCE policy?

 

When your research has been accepted for publication, you need to create a Symplectic record and upload your final accepted manuscript.

Your 'final accepted manuscript', sometimes referred to as your 'final author version', 'final author manuscript', or ‘final manuscript’ is the version of your work which:

  • has been accepted for publication
  • has been peer-reviewed
  • but has not yet had the publisher's layout and typesetting applied

Your uploaded final accepted manuscript will be checked for any embargoes, copyright or publisher restrictions by the Research Services team.

The final published PDF (the final version that appears on the Publisher's website) cannot be uploaded due to copyright restrictions.

 

For information and ideas about current Leeds Beckett research, have a look at our Research playlist on Youtube

For instructions click to download or print our helpsheet, or get in touch with the Research Services team or your Director of Research.

Open Access requirements: FAQ

What is the Open Access policy for the next REF?

From 1st April 2016 journal articles and conference proceedings (with an ISSN) must be deposited in an institutional repository at the point of acceptance, as mandated by HEFCE.

The output must be deposited within three months of the date of acceptance. Embargo periods and exceptions apply where necessary. This is Green Open Access.

If you have published via the Gold Open Access route (where you have paid an Article Processing Charge to make your publication immediately available for free on the journal website) then you should still update the record and upload the published version to Symplectic as soon as it becomes available..

For more information see these FAQ from HEFCE or contact us.

 

What is the Open Access policy at Leeds Beckett?

Academic staff should add the bibliographic data relating to all forms of their published outputs to their Symplectic Elements account.

The full text of the author's final version of journal articles and conference proceedings must be uploaded within three months of acceptance by the publisher. This applies both where the lead author is a Leeds Beckett member of staff, and also where a Leeds Beckett member of staff is the co-author of an article with colleagues working elsewhere.

For more help contact us.

What is my final accepted manuscript?

Your 'final accepted manuscript', sometimes referred to as your 'final author version', 'final author manuscript', or ‘final manuscript’ is the version of your work which:

  • has been accepted for publication
  • has been peer-reviewed
  • but has not yet had the publisher's layout and typesetting applied

This can often be a Word version of your publication. Most publishers allow this (and only this) version to be made available from an open access repository after any embargo period has passed. 

Your uploaded final accepted manuscript will be checked for any embargoes, copyright or publisher restrictions by the Research Services team.

The final accepted manuscript is the version that must be uploaded to the Leeds Beckett Repository at acceptance to be eligible for submission to the next REF. The final published PDF (the final version that appears on the Publisher's website) cannot be uploaded to for this purpose.

For more information, see our webpages on Open Access or contact us

Does my funder have an Open Access policy?

Many funding bodies now insist that scholarly work arising from their funding be made Open Access (OA). Funder policy information is available from SHERPA/JULIET and on our Open Access web page. Contact the University Research Office (URO) for specific advice.

Meet the Research Services team

Jennifer Bayjoo

Information Services Librarian

Contact us

0113 812 4731

openaccess@leedsbeckett.ac.uk