Some of the key features currently included with the University's subscription to Office 365 are outlined below.
Email and Calendar
Feature-rich web browser access to University email, calendar and contacts, which includes:
- 50 Gigabytes (GB) of mailbox storage
- Ability to schedule meetings quickly and easily
- Ability to share your availability with others in the University
More information about how you can access your student email on different devices can be found by following this link: http://libguides.leedsbeckett.ac.uk/mybeckett/emailtimetable
Microsoft Office software and mobile apps
As part of the University's Office 365 subscription, all students are entitled to download up to 5 copies of Microsoft's traditional Office software on Window or Mac PCs plus unlimited access to the mobile app version for as long as they remain members of the University. These locally-installed versions differ from the web-based versions by allowing users more control over the appearance, options and other abilities of the software. You can:
- Create Microsoft documents while either offline or online, on a desktop or mobile device
- Retrieve and send University emails, contacts, and meeting appointments via Outlook
- Get a variety of Office 365 further apps for Surface, Windows Phone, iPhone, iPad and Android
More information about how you can download Microsoft Office 2016 on different devices can be found by following this link: http://libguides.leedsbeckett.ac.uk/it_support/software/microsoft_office_online
OneDrive For Business
Microsoft's file-hosting service allows users to sync files from their local devices to their OneDrive cloud-based storage and later access them from a web browser or mobile device. It includes:
- 1 Terabyte (TB) of file storage for every user
- The ability to share documents for collaboration with others, including non-University members, either by generating a link to send out to them or granting them access to view and/or edit files in a shared space
- Use of the OneDrive For Business sync client, installed locally on your desktop or mobile device, to provide consistent file access from multiple locations and platforms. (this option is currently not available on University PCs)
- Automatic backups of your files either saved directly or synched up into the OneDrive cloud
OneNote and Office Online
Within the Office 365 suite there are web-browser-based versions of a number of Microsoft's regular Office applications. Office Online includes:
- Web app versions of the OneNote notebook creation and sharing software and the standard Word, Excel and PowerPoint applications, allowing users to edit Microsoft Office documents in their web browser from anywhere
- Integration with the logged-in user's OneDrive For Business so that files are automatically saved and backed up in the cloud when created
- All documents, like every Office 365 service, are encrypted so that, if a transmission is intercepted by someone without authorization, they won't be able to read it
- Document compatibility is no longer an issue as the web apps in Office 365 are compatible with Office filetypes back to Windows XP and Mac OS 10.5
Sway, Forms, Delve and more to come
There are various further features of Office 365 in which the University has not yet fully developed a presence, but which are accessible in your account.
Sway - Create and share interactive reports, presentations, personal stories, and much more
Forms - Create and share questionnaires and quizzes quickly and easily.
Delve - Microsoft Delve can be used to manage your Office 365 profile, and to discover and organise information that is likely to be most interesting to you across Office 365. Delve searches your emails, meetings, contacts, and documents stored in Office 365 apps e.g. OneDrive.