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Online Meetings & Collaboration

What is Microsoft Teams?

Microsoft Teams is a chat based workspace designed for collaboration between groups- this might be your whole subject cohort, individual module groups or even smaller project groups.

In Teams you can chat with your lecturers and fellow students, share files such as Word documents, Powerpoint Presentations and videos, and join online meetings.

How can I access Microsoft Teams?

If possible, the best option for using Teams is to download it onto a laptop or PC. This is because the desktop version has wider functionality (a larger number of things that you can do with it).

You can download Teams via the Office 365 portal. This is accessible by MyBeckett.

1. Login to MyBeckett

2. Navigate to the IT Tab

3. Locate the Microsoft Office box and click "Access"

4. A new window will open

5. Click on the Teams icon

6. When it logs you in, you can click on the circle with your initials in the top right hand corner.

7. Select "download the desktop app".

  1. You can login to Teams via the Office 365 Channel in MyBeckett's IT tab
  2. If you are asked to login, please use your student email address and password.
  3. The Microsoft Office Home page will open in a new tab
  4. Select the Teams icon from the list of apps 
  5. You may be asked if you wish to download the desktop app
  6. If you do not wish to do so, then please select 

 

You can also download the app onto your mobile device such as a phone or tablet.

  1. The app ican be downloaded from your device''s application store (Google Play for Android devices or the App Store for iOS devices)
  2. Once you have downloaded the app, locate the icon on your phone and click
  3. The first time you access it should ask you to login. Please login with your student email address and password

 

 

What are Microsoft Teams key features?

Teams 

Collects together Teams you have been added to.

Note: as a student you are unable to create a Team, you will need to speak to your lecturer or supervisor  who will submit a request to create a Team on your behalf. 

Channels 

Teams are made up of channels which are areas where specific topics or items are talked about to help keep relevant information in the same area. 

Conversations

Team members can view and add comments in Channels. The @ function can also be used within the conversations to notify a specific member of the team. 

Team Meetings

Create online meetings using Teams - How do I create a Team Meeting?

How can I join a Teams meeting?

  1. You can join a meeting via the Teams Desktop App by clicking on the calendar icon.
  2. Find the day on which your meeting is being held
  3. Click on the meeting appointment.
  4. This will open up the appointment details
  5.  From there, click "Join Meeting" in the top right hand corner.

Joining a scheduled Teams meeting in a browser (such as Chrome, Firefox or Safari) is similar to joining in the desktop app. You can join via a link in an email or via the Teams calendar.

Via the web app (in a browser)

  1. To access Teams in browser, please visit https://teams.microsoft.com/
  2. Login with your student email address and password
  3. If you do not wish to download the app, select the  option to view in your browser
  4. From this point, you can follow the "via the desktop app" directions

Via an Email Link

  1. Login to your student email via https://outlook.office365.com/
  2. Select the calendar symbol in the bottom left corner 
  3. Find the day on which your meeting is being held
  4. Find your meeting appointment. 
  5. Double click. A new window will open.
  6. Click the  button
  7. A new tab or window will open giving you a couple of options for how to access Teams.
  8. If you do not wish to download the app, select 

The simplest way to join a scheduled Teams meeting on a mobile device such as a phone or tablet is via the Teams calendar.

  1. Open the Teams app on your mobile device
  2. Select the calendar icon from the bottom taskbar. 
  3. Scroll to fnd the day of your meeting
  4. Select the Join button. 

Accessibility and Inclusivity

Microsoft include a number of tools to help meet the needs of people with different abilities. An overview of the Accessibility features can be found here on their web page: 

An inclusive Office 365